Position : Accounts Receivables and Billings Specialist
Work Hours (Client) : Monday to Friday - 9am - 5pm EST Full-time, Permanent
Pay Range : $1500 - $2000 USD/month (varies based on skill set and experience level)
Location of Search : South Africa and other regions (remote work)
Company/Client Overview:
Work Location: This role is fully Remote
About us
Join Canada's fastest growing logistics company! Our work environment includes:
Growth opportunities
Attention detail-oriented financial wizards and spreadsheet superheroes! Are you the kind of person who dreams in Excel formulas, delights in keeping finances squeaky clean, and chuckles at the thought of rogue invoices? If the idea of chasing down an unpaid bill is your idea of a thrilling Tuesday morning, then look no further.
We're on the hunt for an Accounts Receivable Specialist who knows their way around a customer account, can wrangle special charges like a pro, and isn't afraid to wear the occasional collections hat.
Not only will you report to our top-notch Director of Finance, but you’ll also be the rockstar ensuring our numbers game is always on point. And the cherry on top? As a growing company, we’re passionate about fostering talent and promise ample opportunities for professional advancement.
So, if you've got a knack for making cents (pun intended) out of financial chaos and are hungry for a future packed with growth, we want you on our team!
Duties and Responsibilities:
Customer Account Set-Up:
- Ensure all customer accounts are properly on-boarded with proper documentation and maintained in the Portal and Xero and kept up to date;
- Banking information is properly updated and maintained in RBC Express for PAD pulls;
Invoicing:
- Ensure all customer invoices are closed out correctly in our Xero Portal weekly with proper Sales Tax and charges;
- Enter and post any customer credits for the week in the Xero Portal;
Special charges:
- Ensure all special charges are appropriately reflected on the appropriate customer accounts:
- Volume discounts;
- CC Fees;
- Late payment fees;
- Ensure all invoicing for our 3PL services are appropriately billed and charged to customers;
Cash Receipts:
- Ensure all cash receipts are accurately applied to customer accounts and open invoices Daily;
- Ensure all credit card payments and Pre-Authorized Debits are run at the appropriate times for customers;
Collections:
- Send out customer statements on a monthly basis;
- Carry out collection calls weekly and maintain AR Watch List for delinquent accounts by Tuesday morning each week;
- Ensure CX Team is informed in a timely manner of all issues brought to your attention with disputed invoices;
Other:
- Provide adhoc reporting as required related to AR, Collections and Cash Receipts;
- Follow published company and finance SOPs;
Minimum Qualifications:
Language requirement: Excellent English Communication Skills (ideally with little to no accent)
Education: Bachelor's Degree (required)
Experience: Accounts receivable: 5 years (required)
- Proficiency in Excel is required (intermediate to advanced level)
- familiarity with Office Suite or Google Workspace
- Xero experience will be beneficial but experience using other accounting software is also okay
- Experience in transportation sector or logistics is a plus but not required
- Quick learner, highly tech savvy
- Ability to thrive in a dynamic environment and demonstrate flexibility and adaptability
